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Senior Finance Manager, IT

Aspen Dental

This is a Contract position in Tacoma, WA posted January 14, 2022.

Position Summary: Aspen Dental Management, Inc.

(ADMI) is one of the largest and most trusted retail healthcare business support organizations in the U.S., supporting 15,000 healthcare professionals and team members at more than 1,000 health and wellness offices across 46 states in three distinct categories: Dental care, urgent care, and medical aesthetics.

Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone.

ADMI provides a comprehensive suite of centralized business support services that power the impact of four consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care and Chapter Aesthetic Studio.

Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale.The Senior Finance Manager, IT role will be responsible for the management of key financial and procurement activities across various lines of business, including but not limited to overseeing IT spend and budgets, managing, supporting, and governing contracts, managing vendor relationships, and acting as an IT liaison to enhance transparency, trust, accountability, and alignment between IT and its corporate business partners.

Responsibilities: Liaison with IT Leadership, Procurement, and Finance teams to accurately track spend and forecast yearly IT operating and capital requirements across all categories, including maintaining a multi-year forecastWork with IT Leadership team in creating an annual plan identifying opportunities (quality improvement, cost containment and operational efficiency) and assess their financial impactCo-develop and oversee IT budget ensuring the department remains on budget; serve as the liaison to explain any variances in IT forecasts and corrective actions as necessaryMaintain a complete list of all IT spend and contractual relationships across the enterprise, including how costs should be allocated as applicableMonthly financial validation, analysis, corrections, and reporting of all IT spend Administrative support of product receipts, invoice approvals, coding, and submission to Accounts PayableWork with Accounting on project accounting lifecycle project phases and coding, project spend tracking and reforecasting, placed in service, retirements, end of life, etc.

Work with accounting at month end on accruals to ensure completeness of IT opex and capex spend in the financialsAct as IT lead working with Procurement, legal, and finance teams, in developing a pro-active/timely sourcing strategy to solicit material quotations (RFQ/RFP) including reviewing contractual details prior to executionMonitor strategic IT vendor/supplier agreements to ensure commitments are metWork with strategic sourcing group to streamline and improve sourcing processes for ITFacilitate a periodic analysis of the IT organization’s asset inventory and ensures both completeness and accuracy for tax, financial reporting, and technology refresh purposesOversee IT requisition order activities and ensure compliance with procurement policies and regulatory requirementsManage and optimize strategic vendor/supplier performance, including contract compliance, continuous improvement, and reduction in total cost of ownership Work with Procurement and Finance teams to improve automation and controls of the IT procure-to-pay process, including the use of purchase ordersManage the execution of financial-related IT monthly activities, including budget to actual meetings with IT Leaders, Operational meetings with Procurement and Finance teams Minimum Education and Experience: Skills Required:Proficient knowledge and experience of hardware and software procurement best practices and methodologiesMust have working knowledge across both application and infrastructure teams, relying on experts from both areasFamiliarity with sourcing, contract, and vendor management Strong financial acumen with consultative, analytical, and problem-solving skillsFamiliarity with basic accounting conceptsExcellent organizational, communication, collaborative, and interpersonal skills to foster respect and teamwork with internal and external partnersAbility to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlinesHigh professional and ethical standards for handling confidential informationAbility to gather and analyze dataStrong track record for analyzing complex problems/issues, identifying patterns and recommending creative solutionsAble to thrive in a fast-paced industryAbility to work independently as well as in a collaborative team environmentQualifications & Experience:Bachelors degree in Business Administration, Supply Chain, Finance, Accounting, Economics, or related field requiredMinimum of 5 years’ experience in similar role supporting IT Demonstrated experience in financial analysis, sourcing, and vendor managementThe ability to effectively interact with executives and stakeholders at all levels of the organization and deliver effective presentationsProficiency with Workday or another Tier 1 ERP system experience a plusProven record of service excellence