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Advancement Services Officer

University of Washington

This is a Full-time position in Seattle, WA posted February 23, 2021.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world.

UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

n n UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.n n The UW College of Education is the 5th ranked public school of education in the country, nationally recognized for our community centered research, professional learning, and service-oriented partnerships.

We seek a dynamic Advancement team member who is dedicated to the College’s mission, community, and impact.

Join us!

n n Position Purpose n The Advancement Services Officer (ASO) is responsible for planning, coordinating, and reporting advancement related activities within the College of Education (College).

In this role, the ASO reports to the Director for Advancement who works with academic leaders, volunteers, and advancement staff to ensure the identification, cultivation, solicitation, and stewardship of alumni, friends, and prospects for the College.

The ASO works closely with the rest of the College Advancement team to coordinate work-flow and collaborate on special projects.

In partnership with the College’s frontline fundraising staff, the ASO supports efforts that will results in positive funding outcomes for key College priorities.

The ASO is responsible for designing and overseeing the College’s stewardship activities, external events, and team operations.

Additionally, the ASO works closely with new donors, key internal and external stakeholders, and the College’s volunteer board to successfully execute tasks and advance critical initiatives.n n College of Education Mission & Values n The UW College of Education, the nation’s No.

5-ranked public school of education, dedicates its resources to make excellent education a daily reality for all students, and is committed to solving real-world educational challenges.

Members of the Office of Advancement are responsible for representing the College’s mission to transform inequitable educational systems, explicitly focusing on sustaining BIPOC students, faculty, staff, and the communities with whom the College partners.

Thus, we invest in recruiting colleagues who demonstrate experience with, knowledge of, and a commitment to working with culturally diverse and minoritized communities to address pressing educational challenges and foster a more just and caring society.n n The University of Washington also acknowledges the Coast Salish peoples of this land, the land which touches the shared waters of all tribes and bands within the Salish Sea (Puget Sound) region as well as tribes whose traditional homelands are on the Pacific Coast, east of the Cascade Mountains, along the Columbia River, and throughout the Pacific Northwest.n n DUTIES AND RESPONSIBILITIES n Donor Stewardship, Engagement, and Volunteer Management – 45% n
•Design and implement the College’s stewardship and donor recognition plan.

Execute creative stewardship strategies designed to acknowledge, thank, and stimulate pride in the College’s faculty, partnerships, students, and mission.n
•Drive and support the College’s external volunteer leadership group, the Ambassadors Board.

This includes staffing meetings with Ambassador co-chair(s) and the Dean, designing and executing quarterly board meetings, communication with individual board members, and ensuring each Ambassador is able to fulfill their volunteer job duties and maximize their impact for the College.n
•Manage donor stewardship and recognition activities, including: producing donor acknowledgement communications (letters, emails, phone calls) on behalf of the College’s leadership, design and produce quarterly and annual impact reports to key stakeholders, and plan and run recognition events.n
•Lead donor stewardship meetings and strategies, managing a tracking system for the College department level gift awards, gathering information from departments about gift use, procuring thank you letters from student and faculty award recipients, and other tasks as assigned.n
•Serve as first point of contact for central-advancement led solicitation and stewardship activities including collaborations with the Annual Philanthropy team for annual giving and student calling coordination and the Donor Services team for CEF reporting and donor portal activities.n n Events Coordination – 40% n
•Manage and evaluate College Advancement and external events.

These events and activities steward and cultivate donors, with strategic fundraising and community building goals.

The College’s events vary in size and complexity from major annual recognition events to smaller customized events and meetings to cultivate and steward donors around particular educational initiatives.n
•Integrate the College’s fundraising and partnerships goals into all aspects of events.

Ensure events reflect the College’s core values and mission, while ensuring that faculty, staff, students, and community partners are supported during their participation.n
•Strategize and implement methods of evaluating special events for fundraising outcomes, satisfaction levels, and improvement opportunities.n
•Manage and supervise external vendors, including (but not limited to) caterers, designers, printers, mail houses, photographers, and decorators.n n Administration & Operations – 10% n
•Provide excellent customer service and administrative support for university leaders, faculty, staff, volunteers, and community leaders.n
•Manage day-to-day administrative function for the College’s Advancement team, including calendar management, pro-card reconciliation, scheduling and supporting team meetings.n n Other Duties As Assigned
– 5% n Requirements n
•Bachelor’s degree and a minimum of two years of progressively responsible administrative experience.

Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.n
•Demonstrated strong computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint for correspondence, special reports, spreadsheets, databases, forms, etc.n n Key Competencies n Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW’s commitment to inclusiveness and diversity.n Effective communications: Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.n Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.n Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.n Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity.

Makes appropriate decisions based on relevant information and experience.n Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures.

Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.n n Desired Qualifications n
•Knowledge of alumni relations/development/advancement principles.n
•Higher education experience desired, but not required.n n Work Location/Schedule n
•During state and UW restrictions surrounding COVID-19, this position will be required to work remotely and attend meetings virtually and on the phone.n
•Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions.n
•Ability to work evening and weekend hours, as necessary, on short or limited notice.n
•Must have regular and reliable transportation for local travel and willing to travel when necessary.n
•Frequent local travel expected.n n